online communication

Although faxing seems like an outdated means of professional communication, its use is actually still prevalent in many industries. Finance firms, attorney offices, and medical establishments are all using fax machines in their chains of command. As a professional, it would be a significant disadvantage if you do not know how to Google fax. Hence, we are going to learn about it below.

But first, please understand that errors do occur in online faxing. Therefore, before you try any of the tips here, make sure that you cloud-backup your data. Get a Dropbox, Google Drive, or Microsoft One Drive to do the job.

Online Fax Services

Online fax services work as a virtual fax machine. They will provide you with a particular fax number that you can use to either send or receive documents. Usually, the subscription for this kind of service is your company.’s responsibility. But you should consider using it if you are an individual contractor working for a client who needs faxing.

However, please note that even if you get the fax number, the essential thing to have is an Internet connection, not a phone line. Also, the body of your email will be the cover page, while the attached files will become the main part. When you receive an emailed fax, it will be in the form of PDF files.

Compatible Fax Machines

fax machineThey still manufacture fax machines, you know? Therefore, there is no need of being afraid of using one. Modern fax machines are compatible with laptops and even smartphones through a bluetooth or WiFi connection. However, sometimes a special driver software is needed. And in that case, you need to make sure that your Google account syncs with the program. You may, or you may not be required to convert your files in a particular format. Nevertheless, PDF is still the most common format if you are the receiver.

Fax Software

Your Windows actually has a built-in Windows Fax and Scan. It means that, with a fax or a multipurpose printer, you can send or receive faxed files. Moreover, if you want to fax the old way, you can use a fax modem in your PC. Get a fax software first, and set it to recognize your modem, and your computer is now also your fax machine. The modem will allow you to connect to a phone line or a LAN connection too. Unfortunately, this option is not available for Mac users as there is no socket for the modem.